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How to Cool Corporate Special Event Tents

Posted by: Tina Behnke on Jul 25, 2014

Many companies host outdoor special events each year. Perhaps you host an employee appreciation picnic once the weather gets nicer, an annual celebration to show your customers how much you enjoy their business, or maybe a product launch to introduce your awesome new product that's going to take the market by storm or a big announcement and introduction of leadership like in this air conditioned corporate special event tent at Audi's US HQ office in Herndon, VA.


Let's stop for a minute a think back to your last outdoor event. You wanted to be prepared in case of rain, so you had it under a tent. The food was great, the band you hired was perfect, and everything seemed to be falling into place. You had to hand it to your event planners because they were really on top of things. Well...maybe except for one thing. 

It was hot. It was humid. Just a muggy mess!

Of course, you had no way of knowing that you would be choosing one of the most humid, hot, uncomfortable days of the year. Even so, you found yourself wishing that you had made different arrangements to make your guests more comfortable. The tent was a source of welcome shade, but it was pretty stuffy in there, which made your celebration a little bit less pleasant.

The one guest you can ALWAYS count on for outdoor events is Mother Nature!

When the environment is uncomfortable, that's usually the ONE thing guests remember. 

Not the incredible food -- which will be more likely to spoil and pose a health risk.

Not the awesome band or DJ -- because it's just too blazing hot to dance.

Not the drinks -- which you probably ran out of because it was so hot and the ice melted.

This year, be sure to plan for the heat as well as the rain by cooling the event tent and providing a comfortable and safe environment for your guests. Here are tips on how to keep tents cool without using air conditioners. You can even rent tent air conditioners to control the climate inside the tent.

Choosing a different location for your event this year is one option, of course, but there's something about taking advantage of the great outdoors that really makes a nice event even better. And with tent air conditioning you can make your guests comfortable and offer the opportunity to enjoy the outdoors and the beautiful surroundings.

What will people remember the most about your event this year?

Will it be that the catering company you hired to provide the food did a fantastic job?

Will it be that your corporate presentation was spot-on, and it gave the executives in your company the idea that maybe you deserve a promotion?

Will it be that your employees really do feel appreciated, and they want to do an even better job for you in the coming year?

No matter what they remember, when you've provided air conditioning for them, they will definitely not remember how hot they were. That's a major bonus for you and your event. 

If you're interested in knowing more about choosing a tent cooling option for your upcoming event, we'd love to talk with you. Contact us, and we'll give you an estimate!